On this page
- What should a school bus application contain?
- School bus route change or pickup point change application
- Application to stop the school bus facility (school bus band karne ki application)
- Application to start or join the school bus facility (school bus ke liye application)
- School bus leave application for a few days
- Application for school bus fee adjustment or waiver
- Complaint about school bus timing or driver behaviour
- Tips before you send any school bus application
- How can schools handle these requests faster?
- FAQs
Key takeaways
- Every school bus application needs the student’s name, class and section, admission number, bus or route number, the stop, the effective date, the reason and the parent’s signature and phone number.
- Address it to the Principal and mark a copy to the Transport In-charge, who actually changes the route or stop.
- Give at least one to two weeks’ notice; many schools ask for a full month’s notice before you stop the bus.
- Check your school’s own transport policy and form first, and keep a signed or stamped copy of every letter.
What should a school bus application contain?
A school bus application should be addressed to the Principal, with a copy to the Transport In-charge. It should give the student’s name, class and section, admission number, bus or route number, current stop (and new stop if it changes), the date the change starts, a one-line reason, and the parent’s name, signature and mobile number.
Keep it to one page. The transport office has to find your child in its list, so the admission number and route number matter more than a long explanation. Pick the letter you need:
| Your situation | Letter to use | Key details to fill in |
|---|---|---|
| You moved house or want a different stop | Route or pickup point change | Current stop, new stop, new address, start date |
| Your child will stop using the bus | Discontinue bus facility | Last day on the bus, reason |
| Your child needs the bus for the first time | Start or join bus facility | Address, nearest stop, start date |
| Your child will miss the bus for some days | Bus leave | From and to dates, who will drop and pick up |
| The bus was not used for a month or more | Fee adjustment request | Months not used, earlier letter date |
| The bus is late or a staff member behaved badly | Complaint | Dates, times, what happened |
School bus route change or pickup point change application
Use this when you move house or a different stop suits you better. Name both the current stop and the new one, and ask the school to tell you the new pickup time.
To,
The Principal,
[School Name],
[School Address]
Date: [Date]
Subject: Request to change the bus stop of [Student Name], Class [Class & Section]
Respected Sir/Madam,
I am the parent of [Student Name] of Class [Class & Section], Admission No. [Admission No.]. My child travels by Bus/Route No. [Bus/Route No.] from the [Current Stop] stop.
We have shifted to [New Address]. I request you to change my child’s pickup and drop point to [New Stop] from [Effective Date]. If this stop is on another route, kindly allot the right bus and let me know the new pickup and drop timings.
Thank you.
Yours sincerely,
[Parent’s Name]
Signature: ____________
Mobile: [Phone Number]
Application to stop the school bus facility (school bus band karne ki application)
Use this when your child will no longer use the school bus, and send it well before the last day. Ask the school to confirm the date from which bus fees stop.
To,
The Principal,
[School Name],
[School Address]
Date: [Date]
Subject: Request to discontinue school bus facility for [Student Name]
Respected Sir/Madam,
I am the parent of [Student Name] of Class [Class & Section], Admission No. [Admission No.]. My child uses Bus/Route No. [Bus/Route No.] from the [Current Stop] stop.
Due to [Reason, e.g. change of address / we will drop our child ourselves], I request you to discontinue the bus facility for my child from [Effective Date]. Kindly confirm the date from which the bus fee will not be charged.
Thank you.
Yours sincerely,
[Parent’s Name]
Signature: ____________
Mobile: [Phone Number]
Application to start or join the school bus facility (school bus ke liye application)
Use this for a new admission or when your child joins the bus mid-session. Give your full address and the nearest stop you know of, so the transport office can match it to a route.
To,
The Principal,
[School Name],
[School Address]
Date: [Date]
Subject: Request for school bus facility for [Student Name], Class [Class & Section]
Respected Sir/Madam,
I am the parent of [Student Name] of Class [Class & Section], Admission No. [Admission No.].
I request you to provide the school bus facility for my child from [Effective Date]. Our address is [Full Address], and the nearest stop is [Preferred Stop]. Kindly let me know the bus/route number, pickup and drop timings, and the bus fee details.
Thank you.
Yours sincerely,
[Parent’s Name]
Signature: ____________
Mobile: [Phone Number]
School bus leave application for a few days
Use this when your child will not take the bus for some days, for example during an illness, a family function or travel. It tells the driver and attendant not to wait at the stop and records who is responsible for your child on those days.
To,
The Principal,
[School Name],
[School Address]
Date: [Date]
Subject: Bus leave for [Student Name] from [Start Date] to [End Date]
Respected Sir/Madam,
I am the parent of [Student Name] of Class [Class & Section], Admission No. [Admission No.]. My child travels by Bus/Route No. [Bus/Route No.] from the [Current Stop] stop.
My child will not use the school bus from [Start Date] to [End Date] because of [Reason]. During these days, we will drop and pick up our child ourselves. Kindly inform the driver and the bus attendant. My child will resume using the bus from [Return Date].
Thank you.
Yours sincerely,
[Parent’s Name]
Signature: ____________
Mobile: [Phone Number]
Application for school bus fee adjustment or waiver
Use this when your child did not use the bus for a long period and you want those months waived or adjusted. Mention any earlier leave letter. Whether fees are waived is the school’s decision, so word it as a request.
To,
The Principal,
[School Name],
[School Address]
Date: [Date]
Subject: Request to adjust the bus fee of [Student Name] for [Month(s)]
Respected Sir/Madam,
I am the parent of [Student Name] of Class [Class & Section], Admission No. [Admission No.]. My child is registered for Bus/Route No. [Bus/Route No.].
My child did not use the school bus during [Month(s)] because of [Reason]. I had informed the school by my letter dated [Earlier Letter Date]. I request you to kindly consider waiving or adjusting the bus fee for this period against the next fee instalment.
Thank you.
Yours sincerely,
[Parent’s Name]
Signature: ____________
Mobile: [Phone Number]
Complaint about school bus timing or driver behaviour
Use this when the bus is often late or early, skips a stop, or a driver or attendant behaves in a way that worries you. Stick to dates, times and what you saw; facts get action faster than strong words.
To,
The Principal,
[School Name],
[School Address]
Date: [Date]
Subject: Complaint about Bus/Route No. [Bus/Route No.]
Respected Sir/Madam,
I am the parent of [Student Name] of Class [Class & Section], Admission No. [Admission No.]. My child travels by Bus/Route No. [Bus/Route No.] from the [Current Stop] stop.
I wish to bring the following to your notice: on [Date(s)], [describe what happened, e.g. the bus reached the stop at (Time) instead of (Usual Time) / the driver was rude to the children / the bus did not stop at our stop].
I request you to look into this and let me know the action taken. I am available on the number below if you need more details.
Thank you.
Yours sincerely,
[Parent’s Name]
Signature: ____________
Mobile: [Phone Number]
Tips before you send any school bus application
Check the school’s own rules first, give enough notice and keep proof that you sent the letter.
- Ask for the school’s form: many schools have their own transport form or a request option in the parent app. Use it if there is one.
- Give notice: one to two weeks for a stop change or a new joining. Many schools ask for a month’s notice before you discontinue the bus, and may charge the bus fee for that month.
- Keep a copy: get the office copy signed or stamped, or send it by email and keep the sent mail.
- Check the date of effect: changes often start from the next month or the next term.
- Tell your child: explain the new stop or the days off, so they do not wait at the old place.
Safety rules for the bus itself are set by courts, boards and states, not by these letters. See our guide to school bus rules and regulations in India.
How can schools handle these requests faster?
Keep every stop and route in one system, so a request is a quick update and not a chain of phone calls. In a school bus tracking app, the transport manager can update a child’s stop or route, the driver sees the change on the next trip, and parents get arrival alerts for the new stop.
- Accept requests through one channel: a printed form, email or the parent app.
- Reply with the confirmed stop, route number and start date.
- Link bus fees to the transport list, so a stopped facility also stops the fee; a school ERP can keep fees and transport in one record.
- Review complaints weekly with trip history and boarding records, not memory.
Our school bus parent app guide explains what parents see once the bus is tracked.
Frequently Asked Questions
To whom should a school bus application be addressed?
Address it to the Principal of the school, because the Principal approves changes to transport and fees. Add “Copy to: Transport In-charge” at the bottom, since the transport office actually changes the route, stop or bus list. If your school has a separate transport office or a transport form, hand the letter or form there and keep a stamped copy.
Is there an official format for a school bus application?
No single format is required by any law. Each school sets its own process, and many have a printed transport form or a request option in their parent app. If your school has no form, a simple letter with the student’s details, bus or route number, the change you need, the start date and your signature works.
How do I write a school bus route change application in English?
Address the Principal, write a clear subject such as “Request to change the bus stop of [Student Name]”, then give the class and section, admission number, current bus or route number and current stop. State the new stop or address, the date from which you want the change, and end with your name, signature and mobile number.
How much notice should I give to stop the school bus?
Give at least one to two weeks’ notice for any change. For stopping the bus completely, many schools ask for a month’s notice and may charge that month’s bus fee if you inform them late. Read the transport section of your school’s fee rules or ask the transport office before you send the letter.
Can I get the school bus fee back for months my child did not use the bus?
You can ask, but the decision is the school’s and depends on its fee policy. Your request is stronger if you informed the school in writing before or during the absence. Mention the months, the reason and the date of your earlier letter, and ask for the amount to be adjusted against the next fee instalment.
Should I send a school bus application on paper or by email?
Either works if the school accepts it. A paper letter handed to the office should be signed or stamped on your copy. An email to the school’s official address gives you a dated record automatically. If the school uses a parent app with a transport request option, use that, because it goes straight to the transport team.
What if the new stop I want is not on any bus route?
Ask the transport office for the nearest existing stop on a route that passes close to your new address. Schools often cannot add a new stop for one child, because it changes the timing for everyone on that route. Mention a second-choice stop in your letter so the school can approve one quickly.
Related articles
Let parents see the bus, not chase it
SchoolTrack gives parents a live bus map and arrival alerts, and gives your transport manager trip history, attendance and SOS alerts on one dashboard.